Vlookup from multiple criteria to display nearest answer - arrays

I was hoping someone can help me. I have hit a solid wall.
I have a table with product information included and I am building a calculator which should spit out a number of options based on set criteria which is in the table. I am failing at just pulling through a code. I feel rather embarassed asking about how to do a vlookup here. But basically I have a vlookup which depends on multiple criteria and for the calc to cough out the nearest match (if applicable) based on this criteria.
Criteria 1 = Product
Criteria 2 = Type
Criteria 3 = Height
Criteria 4 = Min
I have created a search key in the table to concatenate all of these columns and then done a vlookup, which is =Vlookup(Criteria1 & Criteria2 & Criteria3 & Criteria4, Table Data, Code Required) But this does not appear to be giving me results, it either coughs out an error or the incorrect product. Below is my data and my calc I am hoping to complete. Can someone please help?

Here is an example looking for a closest match on Min. It demonstrates the principle so you can extend.
The closest match formula part is:
MATCH(MIN(ABS(E2:E4-K2)),ABS(E2:E4-K2),0))
Column E for column with Min values in. And K2 for target Min. This is an array formula entered with Ctrl + Shift+Enter. You would adjust the range of E2:E4.
The multiple criteria part is using:
=MATCH(lookup_value_1&lookup_value_2&lookup_value_3, lookup_array_1&lookup_array_2&lookup_array_3, match_type)
Where you are concantenating your parameters and searching for a match of the concatenation of those parameters in the table (you could do this against the key column if the key is made up of the same parameters.)
Overall formula with some test data (using one estimate figure):
=INDEX(F:F,MATCH(K1&K5&J5&INDEX(E2:E4,MATCH(MIN(ABS(E2:E4-K2)),ABS(E2:E4-K2),0)),B:B&C:C&D:D&E:E,0))
Above entered combined formula remember is an array formula so entered with Ctrl+Shift+Enter . You can reduce the ranges from entire columns to only those rows holding data.
Data data:
I am not typing all that out from picture so here is a quick n dirty

I tried with the QHarr's solution but it didn't work with all the rows.
My solution is:
Add a column with:
=IF(E2 < $K$2, E2, 0) and copy for all rows
In L5 create the formula:
{=INDEX(F2:F19,MATCH($K$1&K5&$J$5&INDEX(E2:E19,MATCH(MAX(SI(B2:B19=$K$1,1,0)*IF(C2:C19=K5,1,0)*IF(D2:D19=$J$5,1,0)*G2:G19,0),E2:E19,0)),B2:B19&C2:C19&D2:D19&E2:E19,0))}
Copy the formula to L6 and L7
Excel exercise printscreen

Originally marked this as answered and it did work initially but as I added more products it began to fail. I did manage to (after much trial and error) find a simple solution {=INDEX(Calc!$I$2:$I$189,MATCH(Output!$H$7,IF(Calc!$B$2:$B$189=Output!A12,Calc!$H$2:$H$189),1))}

Related

How do I change my multi criteria Index Match formula in such a way that it sorts results closest to today?

How can do I write an array formula in such a way that both following factors apply:
Results give me the names of sales that have either TRUE OR FALSE next to it in a different column/sheet.
Results are sorted chronologically based on the date that is connected to each sale. Each sale has a different date next to it. This can be found in the same sheet as where the "TRUE OR FALSE" result is displayed. Column with the dates is called "AY:AY". I use an indirect formula to target the correct sheet within the spreadsheet.
I currently only have the first criteria implemented, don't know how to do the 2nd one.
Since the raw data is not ordered I need this to happen when I use the Index Match Array formula. So far I have this formula in my Google Sheets spreadsheet.
=ArrayFormula(iferror(index(indirect("'"&$B$5&" 2023'!c:c");small(if(TRUE=indirect("'"&$B$5&" 2023'!ca:ca");row(indirect("'"&$B$5&" 2023'!ca:ca"))-row(indirect("'"&$B$5&" 2023'!$ca$1"))+1);row(1:1)));""))
I know I could use the Index Array formula below with multiple criteria, but don't know how to implement the date component.
INDEX(indirect("'"&$B$5&" 2023'!c:c");SMALL(IF(COUNTIF(_______)*COUNTIF("true"; indirect("'"&$B$5&" 2023'!CA:CA"); ROW(indirect("'"&$B$5&" 2023'!A:CA"))-MIN(ROW(indirect("'"&$B$5&" 2023'!A:CA"))+1); ROW(indirect("'"&$B$5&" 2023'!A1));COLUMN(indirect("'"&$B$5&" 2023'!A1))
Thanks in advance.
A query like this could help?
=QUERY(INDIRECT("'"&$B$5&" 2023'!C:CA"),"SELECT C,AY WHERE CA = TRUE order by AY")

Long calculation times with XLOOKUP vs INDEX-MIN-COLUMN

I'm using this formula =IF(B24="","",IFERROR(INDEX(Sheet3!$C$3:$EE$3,,MIN(IF(Sheet3!$C$4:$EE$23=(Sheet2!C24&$K$18),COLUMN(Sheet3!$C:$EE)))-2),"NF")) to return a cell value in the top row of an array - a date in this case.
The search criteria is a combination of a unique project number and a 2 digit status alphanumerical code for the project. The array consists of 23 rows where combinations of the unique numbers are found, each with different status codes.
So essentially, I'm building a FILTERED project status dashboard that returns dates linked to the relevant project status.
The code above is inspired from ( LINK ) that uses a very similar layout, but it uses town suburbs linked to postal codes instead of project numbers and status codes. The formula works well (though, not entered as an array formula), but I don't have a single formula in the sheet, I have 3 300 occurrences of this formula.
The problem comes in when the user changes the FILTER - Excel recalculates the entire dashboard and that takes anywhere from 2 to 5 minutes to run. You hit the escape button and cancel the calculation after setting the filter, but Excel just starts calculating again after a few seconds. After that, Excel's response is sluggish and almost unusable. Yes - our hardware is pretty weak ...
I tried XLOOKUP as well, but can't set the "lookup_array" to an array ( Sheet3!$C$4:$EE$23 ) because it doesn't match the "return-array" ( Sheet3!$C$3:$EE$3 ) Concatenating the lookup arrays with & works, but then you'd have to do that for all 23 rows, and again, multiply that by 3 300.
I thought of creating a UDF, but the function will still be called every time Excel recalculates after filtering... 3 300 calls ...
Any ideas on how to make the INDEX version run faster, or make the XLOOKUP accept the lookup_array as Sheet3!$C$4:$EE$23 in the hopes that it'll run faster?
Thank you!
Not really an elegant solution, but it works.
I imported the dataset into a helper sheet, where I combined the cell value with the corresponding value in Column A for each row ( a name in this case ) and the date from row 1 for each column, using underscore as a delimiter.
This new data range was then given a unique name, EE in this case.
On a second helper sheet, using this formula =INDEX(Filtered,1+INT((ROW('Sheet1'!C3)-1)/COLUMNS(Filtered)),MOD(ROW('Sheet1'!C3)-1+COLUMNS(Filtered),COLUMNS(Filtered))+1) and drag it down till it returns an REF! error and going back one row before the error.
This transposes all the data into a single column G. Using =UNIQUE(SORT(FILTER(B3:B3240,B3:B3240<> "",""))) then gives me a filtered list of unique values in column H that I then run
=IF(H3="","",LEFT(H3, SEARCH("_",H3,1)-1)) for the first data value in I, and
=IF(H3="","",MID(H3, SEARCH("_",H3) + 1, SEARCH("_",H3,SEARCH("_",H3)+1) - SEARCH("_",H3) - 1)) for the middle data value in J, and
=IF(H3="","",IFERROR(TEXT(RIGHT(H3,5),"yyyy-mm-dd"),"NF")) for the last data value in K.
Then just run XLOOPUP across columns I, J and K.
Runs quick and easy and solves a few of the other issue I had as well.
The second data set has just over 35 000 rows - still works well and fast.

Excel: Using a formula (no VBA) how to check if elements in a range are in another array which is defined by index/match

I'd have another question. The situation is as follows: I have two tables (=formatted Excel tables). The situation looks as below. I am trying to filter for the $ sales amount (cell E4) of a given sales rep (cell D4). I was thinking about using =SUMPRODUCT(IF((Table2[Store ID]=INDEX(Table1[Store ID],MATCH("Marc",Table1[Sales Rep],0),)),1,0)) (as I would have other conditions such as month which are no displayed in my example below), however, that's not giving me the correct value. The index-formula gives me just the first result once it finds "Marc".
The "correct" result in the example shown would be $121 as Marc accounts for these sales in the store with ID 1.
How can I overcome this problem? Any help would be much appreciated.
Add an additional column [shop ok] with a formula =IF(F7=$D$4,[#[store ID]],0) into Table1, to indicate that this store is under Marc's control.
In E4 insert a formula
=SUMPRODUCT(Table2[Sales]* COUNTIF(Table1[shop ok],Table2[Store ID]))
It's an array formula, so add it using Ctrl+Shift+Enter
didn't manage to avoid adding additional columns, got some errors, so ended up with this solution for now.
In E4, enter formula :
=SUMPRODUCT(SUMIFS(I7:I9,H7:H9,D7:D9)*(F7:F9=D4))

EXCEL: Create Array Formula out of INDEX/MATCH with multiple results

my aim is to convert a massive excel sheet with different projects, employees and hours worked per month into an overview per employee. It should be possible to display the projects the employee is involved in and how many hours he worked per project per month.
The original sheet looks something like this:
I managed to find the projects Person A worked in by filtering through the INDEX/MATCH function. I applied the formula to the whole row where the employees are listed and receive multiple results of projects. My question is how to transform the formula into something more effective to copy all of the matched results (projects) into a column (see 1).
This is what I have so far, if matches the employee name in a certain area; the output is the first match of the project he is involved in:
=INDEX(B2:J3;1;MATCH("Person A";Sheet1!B3:E3;0))
How can I copy this to the bottom cells to copy all of the matched results? Does it help to create an array formula with this?
You can use he following formula in cell B9:
=IFERROR(INDEX($2:$2,SMALL(IF($3:$3=$B$8,COLUMN($3:$3)-COLUMN(INDEX($3:$3,1,1))+1),ROWS(A$1:A1))),"")
It indexes row 2 and looks for the column number of the first match in row 3 that equals the value in B8 (=Person A). When dragging down it will look for the second match ROWS(A$1:A1) will become ROWS(A$1:A2) = 2.
For Person B you can use this formula in cell B14:
=IFERROR(INDEX($2:$2,SMALL(IF($3:$3=$B$13,COLUMN($3:$3)-COLUMN(INDEX($3:$3,1,1))+1),ROWS(A$1:A1))),"")
I hope this is what you where looking for.
PS
if you paste the following formula in cell C9 you will get the sum result for Person A on Project XY in month 10 2019:
=IF(OR($B9="",C$8=""),"",SUMPRODUCT(($B$2:$K$2=$B9)*($B$3:$K$3=$B$8)*($A$4:$A$6=C$8),B4:K6))
Note: That is provided that the value in cell C8 equals the value in cell A4.

Efficient Excel formula for returning multiple matches from a large number of rows

I'm stumped by a major issue. I have a data set consisting of about 16000 rows (could be more in future). This list is basically a price list containing products and their corresponding installation fees. Now the products are classified by the following hierarchy: City -> Category -> Rating/Type. Before I was using named ranges to refer to each set by concatenating City & Category & Rating (_XYZ_SPC_9.5). This resulted in about 1500 named ranges which inflated the size of the Excel file. So I decided to calculate the products on-the-fly using inputs from the user. I have tried array formulas and simple formulas but they take some time to calculate (16000 rows!!) which is not acceptable from a usability perspective; our sales people are very particular about how much time they have to spend on the tool.
I have uploaded a sample file at:
Price List Sample
Formulas that I have used so far are:
=IFERROR(INDEX($H$6:$H$15000, SMALL(INDEX(($AE$9=$R$6:$R$15000)*(MATCH(ROW($R$6:$R$15000), ROW($R$6:$R$15000)))+($AE$9<>$R$6:$R$15000)*15000, 0, 0), AC3)),"Not Available")
{=IFERROR(INDEX(ref_PRICE_LIST!$H$6:$H$16074,MATCH(INDEX(ref_PRICE_LIST!$H$6:$H$16074,(SMALL(IF(IF(RIGHT($AE$3,3)="All",ref_PRICE_LIST!$Z$6:$Z$16074,ref_PRICE_LIST!$R$6:$R$16074)=$AE$3,ROW(ref_PRICE_LIST!$H$6:$H$16074)-ROW(ref_PRICE_LIST!$H$6)+1),$AC3))),ref_PRICE_LIST!$H$6:$H$16074,0),1),"Not Available")}
I would really appreciate if someone can help me out.
Thank you so much!
I think the best way to speed this up is to split the formula into a helper column K and a reult column L
Helper Column (copy down for all 16,000 data rows)
=IF($D:$D=$O$2,ROW(),"")
Result column (starting at L2, copy down as many as you need)
=IFERROR(INDEX($F:$F,SMALL($K:$K,ROW()-1)),"Not available")
I've tested this with about 150,000 rows and it updates in < 1s

Resources