I tried to follow this method:
ComboBox1.ColumnCount = 2
Dim Films(1 To 5, 1 To 2) As String
Dim i As Integer, j As Integer
Films(1, 1) = "Lord of the Rings"
Films(2, 1) = "Speed"
Films(3, 1) = "Star Wars"
Films(4, 1) = "The Godfather"
Films(5, 1) = "Pulp Fiction"
Films(1, 2) = "Adventure"
Films(2, 2) = "Action"
Films(3, 2) = "Sci-Fi"
Films(4, 2) = "Crime"
Films(5, 2) = "Drama"
ComboBox1.List = Films
source
But the .List property does not work on Access. Any ideas ?
As June7 said, use the ComboBox.AddItem() method in a loop. For your purposes, the ComboBox must not be bound to a data source: It's Row Source Type property should be set to "Value List". To add a multi-column string to a ComboBox row, use a semicolon to delimit the the columns. For example:
ComboBox1.AddItem (Films(1, 1) & ";" & Films(1, 2))
or
Dim rowStr As String
rowStr = Films(1, 1) & ";" & Films(1, 2)
ComboBox1.AddItem (rowStr)
AddItem() automatically appends the row to the end of the ComboBox's list, if you do not specify a row index parameter. For more info, see ComboBox.AddItem method at Office Dev Center.
Screenshot: VBA Demonstration Image
A "Form" in Access is not the same kind of element/object as a "UserForm" is in Excel where your "source" link points to (https://www.excel-easy.com/vba/examples/multicolumn-combo-box.html).
In Access it would be a good idea to get the information into your Combo Box (or List Box) from either a table or a query. You can of course code it with VBA, but then you might find yourself adding/editing a hole lot of VBA here and there, as in Access it all goes more naturally by using SQL and the database engine.
This is a larger topic, but basically you should probably have different tables for "Films" and for "Categories"
Table1:
Table2:
Then you should define the relationships since most likely there are different amount of films in your database than there are categories. Saying that we would like to avoid a situation that you would have to add another movie, let's say "Die hard" into your movie list. That would probably fall into the category "Action". In the database we do not want to repeat ourselves. Just we will, by ID, refer to categoryID by it's value.
So, having done that you need to create a form in Access. Create maybe a query that will get the values for you:
After this you can define the source for the combo e.g. by using wizard:
So this way you can maintain each of the lists separately in their own tables.
Here is the query that got created:
On the Data tab you can decide which bound column to use relative to datasource.
On the Format tab you can adjust the widths of the columns in your combobox. Use 0 length to hide a column.
This way no VBA code is needed.
If needed it is also possible to create or edit the queries with VBA but that is another story.
Hope this helps.
UPDATED AT END
I have a Google Sheet I'm using to track television programs available to the PBS Station I work for. (The link is for a copy of the first 30 rows rather than sharing the full sheet.) Things I need to track and be able to search by are: Title, NOLA Code, Program/Series, Length (half hour increments), Topic, Secondary Topic, Aired (Yes/No), Server/Tape/sIX, Distributor. I have other columns but rarely need to search content by them.
Originally I created a tab for each Topic I have listed and run a filter in an equation to populate the tab based on the master sheet but that's problematic if I find an error - I have to go back to the main sheet to correct it. I find I'm using the Data/Filter View option on the main tab now to save jumping back and forth but it's limiting in that I often need to filter by multiple rows at the same time.
Ideally I would like to create a row for queries (row 2, in this example, would be where I would like to enter query information), and be able to enter data into the cell in each column of this row as needed, and run a script that will then filter each row based on whether it matches all the criteria I have entered - I made each cell I want to be able to filter on orange. And then another script to revert back to an unfiltered sheet.
For example, I often have to look for all programs (not series) that are 30 minutes with a certain topic so I run a Filter View on the Length column, but still have to look through the resulting list to find everything that matches the other 2 criteria I'm looking for. There has to be an easier way. The full database is almost 1300 rows and is growing faster than I'm taking old content out so each search is taking longer and it's getting frustrating.
https://docs.google.com/spreadsheets/d/1TIelXfkJ46NkjcPDTG_seLKR-fqKO5tn3R-OI5p984k/edit?usp=sharing
update
So, I've gotten the method that commented about to mostly work. I get an error saying the equation expected a "(" if the search criteria in P2 is empty, but if it's filled in I get the expected results. I don't understand the "(" error? I have updated my sample sheet to show this in the Search Engine tab. It uses the following formula to query.
=QUERY(Programs!A2:AG,
"where "&TEXTJOIN(" "&A2&" ", 1,
IF(B2<>"", " B='"&B2&"'", ),
IF(C2<>"", " C='"&C2&"'", ),
IF(E2<>"", " E='"&E2&"'", ),
IF(F2<>"", " F='"&F2&"'", ),
IF(G2<>"", " G='"&G2&"'", ),
IF(H2<>"", " H='"&H2&"'", ),
IF(I2<>"", " I='"&I2&"'", ),
IF(O2<>"", " O='"&O2&"'", ),
IF(P2<>"", " P='"&P2&"'")))
Ideally I would like something similar to this but which runs on the Programs tab so I could edit entries directly rather than bouncing back and forth between tabs if I need to make a change.
Can some one help me with the below code, what I am looking for is, from sheet "Form" certain values of cells mentioned in 2 sets of Array.
1st set of Array should get copied to sheet "Tracker" C3 onward and second set of array from next cell after the 1set of array ends say EF3 onwards.
whereas now first sett is its pasting from A3 and second from A4. Please let me know in case of any question.
Following is the code which I am using now:
Sub AddEntry()
Dim LR As Long, i As Long, cls
Dim LR2 As Long, j As Long, cls2
cls = Array("C2", "C3", "G2", "G3", "C5", "C6", "C7", "C8", "C9", "C10", "C11", "C12", "C13", "A17", "C17", "D17", "F17", "G17", "H17", "A18", "C18", "D18", "F18", "G18", "H18", "A19", "C19", "D19", "F19", "G19", "H19", "A20", "C20", "D20", "F20", "G20", "H20", "A21", "C21", "D21", "F21", "G21", "H21", "A25", "B25", "C25", "D25", "E25", "F25", "G25", "H25", "A26", "B26", "C26", "D26", "E26", "F26", "G26", "H26", "A27", "B27", "C27", "D27", "E27", "F27", "G27", "H27", "A28", "B28", "C28", "D28", "E28", "F28", "G28", "H28", "A32", "C32", "E32", "G32", "H32", "A33", "C33", "E33", "G33", "H33", "A34", "C34", "E34", "G34", "H34", "A35", "C35", "E35", "G35", "H35", "A39", "D39", "F39", "A40", "D40", "F40", "A41", "D41", "F41", "A45", "C45", "E45", "G45", "A46", "C46", "E46", "G46", "A47", "C47", "E47", "G47", "D51", "D52", "D53", "D54", "D55", "D56", "D57", "D58", "D59", "D60", "D61", "D62", "D63", "D64", "D65", "D66", "D67")
With Sheets("Tracker")
LR = WorksheetFunction.Max(3, .Range("C" & Rows.Count).End(xlUp).Row + 1)
For i = LBound(cls) To UBound(cls)
.Cells(LR, i + 1).Value = Sheets("Form").Range(cls(i)).Value
Next i
End With
cls2 = Array("E51", "E52", "E53", "E54", "E55", "E56", "E57", "E58", "G59", "E60", "E61", "E62", "G63", "E64", "E65", "E66", "E67", "C70", "D70", "E70", "F70", "G70", "H70", "C71", "E71", "G71", "C72", "E72", "G72", "C73", "E73", "G73", "C74", "E74", "G74", "C75", "E75", "G75", "C76", "E76", "G76", "C77", "E77", "G77", "C78", "E78", "G78", "C79", "E79", "G79", "C82", "D82", "E82", "F82", "G82", "H82", "C83", "E83", "G83", "C84", "E84", "G84", "B88", "B89", "B90", "B91", "C88", "C89", "C90", "C91", "D88", "D89", "D90", "D91", "E88", "E89", "E90", "E91", "F88", "F89", "F90", "F91", "G88", "G89", "G90", "G91", "H88", "H89", "H90", "H91")
With Sheets("Tracker")
LR2 = WorksheetFunction.Max(3, .Range("EW" & Rows.Count).End(xlUp).Row + 1)
For j = LBound(cls2) To UBound(cls2)
.Cells(LR, j + 1).Value = Sheets("Form").Range(cls2(j)).Value
Next j
End With
End Sub
Assuming that you want to start cell entries in sheet "Tracker" more to the right, you can add the column number instead of +1 (= column A) and write as follows:
Array 1: assigning cell values starting from column C
.Cells(LR, i + [C1].Column).Value = Sheets("Form").Range(cls(i)).Value
Array 2: assigning cell values starting from column EF
' should be LR2 instead of LR :-)
.Cells(LR2, j + [EF1].Column).Value = Sheets("Form").Range(cls2(j)).Value
Note
[C1].column returns the column number (in any worksheet), e.g. column C Counts 3.
I took a look at your file; the first thing I did was flip through the VBA & try to compile it -- which incidentally, I would recommended to anyone as a first step with a downloaded XLSM. (I haven't seen a malicious macro yet and I'd like to keep it that way!)
I can see that this file has been a "work in progress" because there are bits of code here and there that don't compile properly, such as Me statements pointing to a missing userform, and references to mis-named worksheets such as Form (View) instead of View_Form.
Ideally, this project should be moved from Excel to Access. Excel can be used for filling forms and storing data, but if this is potentially going to sizable, you're best off to use "the right tool for the job". Duplicating your form(s) into Access forms instantly removes the need to copy certain cells to certain sheets, not to mention ease of validation, reporting, security, and unlimited room for expansion plus ease of moving data between Excel, Access, Outlook, etc.
(You even called the spreadsheet a database in one spot!) If your concern is that you're unfamiliar with Access, if you designed this workbook, migration to Access will be a breeze once you figure out the basics of table and form design.
Even Outlook has some pretty nifty form capabilities which can autopopulate the data table when an emailed form is received.
If you need to stay in Excel, how about a User Form instead of the sheet-based form? I too often see people forgetting about Office's built-in features and starting from scratch. That being said, I've been a user of MS Office for 25 years and have never used an Excel User Form. When I think "form", I think MS Access.
Another option, if you want to stay with the worksheet-based form, instead of listing all the cells in the array etc, a minor redesign could make it simpler. One way would be to have a hidden row on the form tab so you have a single uninterrupted line of all the data you need to store. For example, you could hide row 1 and 2, make row 1 the headings like Sourced Processed Year Address etc. and then row 2 could be an "interim" place to store the data, so A2 formula is =C2, B2 is =C3', B3 is=C5` etc.
Finally another sneaky option could be to add hidden comments in each cell that has data that needs to be saved, and then when the form is complete, loop through all the cells looking for comments, and each comment would contain a title or cell reference indicating where that cell's data needs to go.
The destination should be a very straightforward table Use as many columns as you need, but it's not a place for formatting or formulas. (Think database!)
For example, C2 (Sourced By) could have a hidden comment like "Tracker:C" then when the form is filled, you could parse the comments and move the data dynamically (instead of hardcoding 250 cell addresses!) with something like:
Option Explicit
Sub moveData() 'untested; example only
Dim cell As Variant, nextBlankRow As Integer
Dim comm As String, sht As String, col As String
nextBlankRow = 5 'calculate this somehow
'loop through cells with comments
For Each cell In ActiveSheet.Cells.SpecialCells(xlCellTypeComments)
If cell.Comment.Text <> "" Then
'get comment
comm = cell.Comment.Text
'extract location for data like "Sheetname:Columnletter"
sht = Left(comm, InStr(comm, ":") - 1)
col = Right(comm, Len(comm) - InStr(comm, ":"))
'populate correct location with data
Sheets(sht).Range(col & nextBlankRow).Value = cell.Value
End If
Next cell
End Sub
As with anything in Excel (or Office in General) there are a dozen ways you could accomplish the same task. Opt for the ones that don't involve repeating the same code over and over, nor hardcoded data. Planning for future (unexpected) growth is very important, as is debugging as-you-go, which is my last suggestion:
Option Explicit
at the top of every module, and Alt+DLcompile often, removing or commenting-out unused code.
Bottom line, best bet: Access, Excel, Outlook all have form capabilities built in. use a form for a form and you'll save yourself a headache now and later.
Hopefully this gives you some ideas.
Good Luck!
This is eventually to be run on a primitive Windows environment for a PLC, so I'm using Visual Basic .NET 4.0 in Studio 2013.
Anyways here's the challenge I expect to be fairly simple once get going: I've got 3 MDBs with 1 table each and 1 CSV file, which I need to import data from and provide various viewing/editing functionality.
These MDBs are essentially a list of parameters for various "program settings" run by the PLC, called "recipes". There are over 200 parameters, but for some reason they were limited to 100 per file, so they had to create 3 MDBs. But they're essentially representing one long list of parameters. So for instance, the PLC might execute 4 different formats, or recipes, each with a unique "IndexName" key. So in the first MDB, the table has 4 rows and 106 columns, and in the second one 4 rows and 110 columns.
Here's a screenshot of the table in Access
"Export Demo.zip" on this post
http://www.vbforums.com/showthread.php?719287-RESOLVED-mdb-database-to-csv-file
seemed rather promising, but it's in VB6 and it's a bit beyond me to adapt to my environment.
I can create one DataSource/DataSet per source MDB/CSV, but my objective is to populate a single DataGrid object with Data from all those sources. I'm currently looking into how I can consolidate the data into one DataTable.
Pulling a few bits and pieces from various sources together, I managed to get this working. Particularly useful was the DataTable.Merge function, took me a while to find that.
Not sure how useful this code might be for others, or if it goes against stackoverflow etiquette. I'm happy to fix accordingly, but I did want to share that I managed.
Obviously this isn't the complete code, but hopefully the most relevant bits. I'm happy to provide some more pieces if required. Code comments/improvements welcome, I'm just a beginner!
Sub LoadDataIntoDataGrid()
'Loads CSV Table, Transpose & Load 3 MDB tables, Capture each Table Params, & Merge all 3 into 1
'Adjusts the merged table according to the csv file
Dim CSVTable As DataTable, MDB0Table As DataTable, MDB1Table As DataTable, MDB2Table As DataTable, _
CRLTable As DataTable
Dim CSVRow As DataRow
Dim removeRows As New List(Of String)
'Populate CSV Table
CSVTable = ReadFromCSV("CSVFile.csv")
'Populate 3 MDB tables with transposed Data: Rows are parameters
MDB0Table = ReadFromMDB("First.mdb", "SELECT * from Table1")
MDB1Table = ReadFromMDB("Second.mdb", "SELECT * from Table2")
MDB2Table = ReadFromMDB("Third.mdb", "SELECT * from Table3")
'Put each Parameter name into MDBTableParams
For Each ParamName In MDB0Table.Rows
CRLForm.MDBTableParams(0).Add(ParamName(0))
Next
For Each ParamName In MDB1Table.Rows
CRLForm.MDBTableParams(1).Add(ParamName(0))
Next
For Each ParamName In MDB2Table.Rows
CRLForm.MDBTableParams(2).Add(ParamName(0))
Next
'Set Primary Keys
MDB0Table.PrimaryKey = New DataColumn() {MDB0Table.Columns("NamePar")}
MDB1Table.PrimaryKey = New DataColumn() {MDB1Table.Columns("NamePar")}
MDB2Table.PrimaryKey = New DataColumn() {MDB2Table.Columns("NamePar")}
CSVTable.PrimaryKey = New DataColumn() {CSVTable.Columns("NamePar")}
'Merge all 3 MDB Tables into 1
CRLTable = MDB0Table
CRLTable.Merge(MDB1Table)
CRLTable.Merge(MDB2Table)
'For each row in the merged table, either mark for removal or add the description from the CSV file
CRLTable.Columns.Add("Desc", GetType(String))
CRLTable.Columns("Desc").SetOrdinal(1) 'Make Description second column (after "NamePar")
For Each CRLRow In CRLTable.Rows
CSVRow = CSVTable.Rows.Find(CRLRow("NamePar"))
If CSVRow Is Nothing Then
removeRows.Add(CRLRow("NamePar")) 'tag rows to be removed due to missing in CSV
Else
CRLRow("Desc") = CSVRow("DESC_" & CRLForm.ComboBoxLanguage.Text)
End If
Next
'Remove Rows tagged for removal due to absence from CSV file
For Each row In removeRows
CRLTable.Rows.Remove(CRLTable.Rows.Find(row))
Next
'Set DataGridView data source as the cleaned merged table
CRLForm.DataGridView1.SelectionMode = DataGridViewSelectionMode.RowHeaderSelect ' Otherwise DataSource = CRLTable refuses to populate
CRLForm.DataGridView1.DataSource = CRLTable
CRLForm.DataGridView1.SelectionMode = DataGridViewSelectionMode.ColumnHeaderSelect
End Sub