I have an Excel table that lists various projects from which I would like to return the name of the largest project, based on certain criteria. This is the table structure:
Project Title (A); Category (B); Completed Year (C); Dollar Amount(D)
The array formula below will give me the largest ranking item based on that criteria. However when I try to look up column A, it won't work properly with duplicates, like many zero dollar projects:
{(LARGE(IF($B$2:$B$1000="Services",IF(YEAR($C$2:$C$1000)=2015,$D$2:$D$1000,""),""),1)}
Please consider using the following array formula:
{=(LARGE(IF($B$2:$B$1000="Services",1,0)*IF(YEAR($C$2:$C$1000)=2015,1,0)*$D$2:$D$1000,1))}
I'm using the IF's to generate arrays with 1 for each line that conform to each criteria. Then multiplying them only maintains a 1 for each line that meets both. Finally multiply that array by an array of your target values to perpetuate only the relevant ones for comparison by LARGE. Regards,
Regards,
Related
As you can see, I have a database table on the left. And I want to add in IF statement that allows me to lookup the [Code], [Name] and [Amount] of the top 5 of Company A ONLY. Then do a top 5 for Company B and so on. I have managed to lookup the top 5 out of ALL companies but cannot seem to add a criteria to target specific company.
Here are my formulas so far:
Formula in Column K [Company]: = INDEX(Database,MATCH(N3,sales,0),1)
Formula in Column L [Code]: = INDEX(Database,MATCH(N3,sales,0),2)
Formula in Column M [Name]: = INDEX(Database,MATCH(N3,sales,0),2)
Formula in Column N [Amount]: = LARGE(sales,ROW(1:20))
The intended result is to show the top 5 sales person in each company along with their [Code], [Name] and [Amount], feel free to suggest any edits to the worksheet.
Here's an alternative if you know the code is unique. After putting A into K3:K7
First get the highest amounts for Company A starting in N3
=AGGREGATE(14,6,Database[Amount]/(Database[Company]=K3),ROWS(N$1:N1))
Then find the code which matches the amount, but only if it hasn't been used before (this assumes that the code is unique) starting in L3
=INDEX(Database[Code],MATCH(1,INDEX((Database[Company]="A")*(Database[Amount]=N3)*ISNA(MATCH(Database[Code],L$2:L2,0)),0),0))
Then find the matching name with a normal INDEX/MATCH starting in M3
=INDEX(Database[Name],MATCH(L3,Database[Code],0))
Okay, I have achieved this with the use of a helper column which you can hide. Please nnote though that this will only work as long as there are not more than 9 identical totals for any 1 company, I don't think you should have that issue but it may occur, the digits being added by the helper column would need to be tweaked
First Helper Column:
Adds a digit to the end of the total representing the number of times that amount already exists above for that company. This formula is =CONCATENATE([#Amount],COUNTIFS($A$1:A1,A2,$D$1:D1,D2))*1
This is multiplied by 1 to keep the number format for LARGEto work with.
Second Helper Column:
This is an array formula and will need to be input by using Ctrl+Shift+Enter while still in the formula bar.
The formula for this one is:
=LARGE(IF(Company="A",Helper),ROW(1:1))
What this formula does as an array formula is produce a list of results based on the IF statement that LARGE can use. Rather than the entire column being ranked largest to smallest, we can now single out the rows that have company "A" like so:
=LARGE({20000;20001;20002;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;15000;14000;30000;FALSE;FALSE;FALSE;FALSE},ROW(1:1))
LARGE will only work with numeric values so the FALSES produced where column A does not match "A" will be ignored. Notice why I have used the helper column here to eliminate unique values but not affect the top 5.
ROW(1:1) has been used as this will automatically update when the formula is dragged down to produce the next highest result in this array.
The main formula for top 5 array
Again this is an Array formula so will need to be input by using Ctrl+Shift+Enter while still in the formula bar.
=INDEX(Database,SMALL(IF(Company="A",IF(Helper=$O3,ROW(Company))),1)-1,COLUMN(A:A))
With array formulas for some unknown reason IF(AND()) just does not work for me so I have nested two IF's instead.
Notice how I am again checking whether the first column matches "A" and then whether the last column matches the result of the second formula. What will happen is where both of these conditions match in the array (as in both produce TRUE for the same row) I wanted the row number to be returned.
IF({TRUE;TRUE;TRUE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;TRUE;TRUE;TRUE;FALSE;FALSE;FALSE;FALSE},IF({FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;TRUE;FALSE;TRUE;FALSE;FALSE},{2;3;4;5;6;7;8;9;10;11;12;13;14;15;16;17;18;19;20}))
It looks like a mess I know, but the position where both TRUEs align gives us the row 16 as a result.
{FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;16;FALSE;FALSE;FALSE;FALSE}
As I know that there can only be one match possible for this, I use SMALL to grab the first smallest number to use in the INDEX formula for row and deduct 1 as we are not considering the headers in the INDEX formula so we actually want the 15th result.
Again, COLUMN(A:A) has been used for the column number to return as this will automatically update when the formula is dragged across.
If you are struggling with my explanation and want me to provide more clarity, feel free to reach out and I will try my best to explain the logic in more detail
I have searched and searched and searched and searched, I can only find solutions for index/match with two criteria.
does anyone have a solution for index/match with three criteria?
as a sample of my actual data, i would like to index/match the year, type and name to find the data in the month column
You can match an unlimited number of criteria by using SUMPRODUCT() to find the proper row:
=INDEX(D2:D9,SUMPRODUCT((A2:A9=2015)*(B2:B9="Revenue")*(C2:C9="Name 1")*ROW(2:9))-1)
EDIT#1:
Scott's comment is correct! The advantagesof the SUMPRODUCT() approach is that it is not an array formula and can be expanded to handle many criteria. The disadvantage is that it will only work if there is 1 matching row. The use of SUMPRODUCT() is explained very well here:
xlDynamic Paper
Because your question has numerical data, you can simply use SUMIFS.
SUMIFS provides the sum from a particular range [column D in this case], where any number of other ranges of the same size [the other columns, in this case] each match a particular criteria. For text results, one of the other recommended solutions will be needed.
In addition to being a little cleaner, this has the attribute [could be good or bad depending on your needs] that it will pick up multiple rows of data if multiples exist, and sum them all. If you expect unique rows, that's bad, because it won't warn you there are multiples.
The formula in your case would be as follows [obviously, you should adjust the formulas to reference your ID cells, and pick up the appropriate columns]:
=SUMIFS(D:D,A:A,2015,B:B,"Revenue",C:C,"Name1"))
What this does is:
Sum column D, for each row where: (1) column A is the number 2015; (2) column B is the text "Revenue"; AND (3) column C is the word "Name1".
If assuming your data starts in A1 ("Year") and goes to D15 ("????"), you can use this. You bascically just add your criteria with &, then when doing the Match() regions, connect their respective ranges with & as well.
=Index(D2:D9,Match(A15&B15&C15,A2:A9&B2:B9&C2:C9,0))
and enter with CTRL+SHIFT+ENTER and make the references absolute (i.e. $D$2:$D$9), I just didn't to keep the formula a little easier to read.
I have a cell that currently uses an array formula to return the name associated with the minimum hours worked for all my employees. However, what I am trying to do now is write an array formula that lists the three next employees with lowest hours. I have written a formula similar to this in the past, but can't seem to get the two formulas to appropriately match up.
My current return minimum employee formula in G5:
={INDEX(A:A,MATCH(MIN(IF(B:B=G3,IF(C:C>=$G$2,D:D)))&G3,D:D&B:B,0))}
Here is an example of my data:
...and now I'm attempting to incorporate in into the following array formula that would return a list of qualifying results as I dragged it down a column:
={(IF(ROWS(G$7:G7)<=F$8,INDEX($A$2:$A$8,SMALL(IF(Employees!$B$2:$B$8=$G$3,ROW($A$2:$A$8)-ROW($A$2)+1),ROWS(G$7:G7))),""))}
Currently, this array formula is only set up to match on position title and not the other qualifiers that I need from my minimum employee formula. How can I mesh the two formulas correctly? Thank you for any and all help and please, let me know if you need any clarification.
The ideal array result would show Boris and two blanks in consecutive rows in the Next 3 Employees chart.
Set your page up like this:
With the ranking in column F.
Then it is a quick modification of the last formula. Instead of MIN we use Small. The k part of the small equation is the ranking number:
=INDEX(A:A,MATCH(SMALL(IF(B:B=$G$3,IF(C:C>=$G$2,D:D)),F5)&$G$3,D:D&B:B,0))
This goes in G5. Is confirmed with ctrl-shift-enter. Then copied down for rows.
If do not want the errors to show then wrap it in IFERROR:
=IFERROR(INDEX(A:A,MATCH(SMALL(IF(B:B=$G$3,IF(C:C>=$G$2,D:D)),F5)&$G$3,D:D&B:B,0)),"NO MATCHES")
I have created an excel spreadsheet to keep track of the >400 different types of beer that I have tried along with their home brewery, alcohol content, & rating. I have used array formulas to calculate how many different breweries and how many beers from each brewery as well as how many different styles and how many of each style I have tried. The problem I am running into is sorting the data. I have a list of all the various breweries (excluding duplicates) in column K. In column L I have the # of different beers I have tried from each brewery. I would like to sort columns K & L from most largest to smallest using the values in column L. Same thing applies for columns M & N except it's the styles not the breweries I'm tracking. I can't figure out how to do it since I'm using two array formulas, one in each column, and basically the results are conditioned on the results of the other. Any help on this matter would be greatly appreciated. Below is a link so you can download the spreadsheet to better understand what I'm doing.
https://www.dropbox.com/s/cysa2rvcgcbs13c/TGS.xlsx?dl=0
Also the array formulas I'm using to make the unique lists in columns K and M are my first try at array formulas. Therefore, if someone could tell me if they are efficient or not and if there's a better way to do what I'm trying to do which is look through the data in column B, discard the duplicates, and extract the unique breweries into column K. Same thing applies the styles in columns C & M.
Thanks in advance!
While it is marginally possible to perform all counting and ranking within a single formula, the use of Helper columns makes much more sense and reduces calculation load substantially. For all intents and purposes, your existing unique lists and COUNTIFS are what the helper columns would contain and then you can return the values to another column based on the ranking of the COUNTIF returns.
I modified your array formula from K2 and put it into P2 as,
=IF(LEN(P1), IFERROR(INDEX($B$2:$B$501, MATCH(0, IF(LEN($B$2:$B$501), COUNTIF(P$1:P1, $B$2:$B$501&""), 1), 0)), ""), "")
The standard formula in Q2 was similar to the one previously in L2 as,
=IF(LEN(P2),COUNTIF($B$2:$B$501,P2), "")
The formula in L2 could now return a ranked result from column Q with this standard formula,
=IFERROR(LARGE($Q$2:$Q$501, ROW(1:1)), "")
With the ranked return in L2, K2 could return a matching brewery from column P with this array formula,
=IF(LEN(L2),INDEX($P$2:$P$501,SMALL(IF($Q$2:$Q$501=L2,ROW($1:$500)), COUNTIF(L$2:L2, L2))),"")
Columns S, T, M and N were similarly modified. Then everything was filled down to row 501.
I've made the modified workbook available on my SkyDrive here for you to reference and download. Let me know if you want it removed.
TGS (Jeeped).xlsx
More information on this method from Multiple Ranked Returns from INDEX(…) with Duplicate Values
I'd like to create a table lookup formula that matches two columns. For instance, suppose I'd like to find the value of the Letter column at the row where the Type column is Biennial and the Result column is Warning.
A B C
1 Letter Type Result
2 A Annual Exceeds
3 B Biennial Warning
4 C Biennial DevelopmentNeeded
5 D Biennial PartiallyMeets
6 E Annual Meets
What would the formula look like to accomplish this?
The SUMPRODUCT() formula is really apt for situations where you want to lookup a value with multiple criteria. It is most convenient when wanting to look up numeric values, but it can be adjusted to look up string values as well. As a bonus, you can avoid having to use array formulas.
This particular problem can be tackled with the following formula (indentation added for legibility, which you can do in Excel formulas using ALT + ENTER):
=INDEX(
$A$2:$A$6,
SUMPRODUCT(
($B$2:$B$6 = "Biennial") *
($C$2:$C$6 = "Warning") *
ROW($A$2:$A$6)
) - 1
)
First, SUMPRODUCT() is used to filter out the proper rows using ($B$2:$B$6 = "Biennial") and ($C$2:$C$6 = "Warning"); the multiplication operator * functions as an AND operator (the + operator would function as an OR operator).
Then the result is multiplied by ROW($A$2:$A$6) to find the particular row that has the combination. SUMPRODUCT() then adds everything up, which in this case gives us 3. As the result sought is actually on row 2 due to the column headings, we subtract 1. By applying the INDEX() function, we get the desired result: B.
Beware though that this is the case if and only if the combination sought is unique. If the combination sought exists more than once, this will break down.
Another method that avoids array entry is:
=INDEX($A$2:$A$6,MATCH(2,index(1/(($B$2:$B$6="Biennial")*($C$2:$C$6="Warning")),0)))
It exploits the fact that the match function ignores certain errors and that index manages arrays naturally.
You can use an array formula if you like:
=INDEX($A$2:$A$6,MATCH(1,($B$2:$B$6="Biennial")*($C$2:$C$6="Warning"),0))
Enter in with Ctrl+Shift+Enter
If you want to do this without array formulas, one way you could do it is by creating a helper column.
Column D to have the formula:
=B2&C2
Copied down
Then the new formula could be:
=INDEX($A$2:$A$6,MATCH("BiennialWarning",$D$2:$D$6,0))
It's just a play on the text, really.