I have the formula:
=DateDiff("yyyy", [DOB], Now())+ Int( Format(now(), "mmdd") < Format( [DOB], "mmdd") )
for calculating age from the [DOB] field in Access
However, when I put this in the Format section on the table in Design view, on enter it changes the text to:
=d"ate"d"iff(yyyy, ["d"OB], "n\ow"())+ I"n"t( For"m"at("n\ow"(), mmdd) < For"m"at( ["d"OB], mmdd) )"
and tells me that it cannot find the field.
Can someone please tell me what is going on?
You cannot use that formula in table design. I would suggest using the form that is bound to the table field you wish to have the information.
Sorry to bring you the bad news but this cannot be achieved at least as a table column,
Also consider the following,
Storing calculated fields in table is not recommended
You would want to enter your formula in the Expression field in the Table design mode
Given you are creating a new calculated field
There are restrictions on which formulas can be used as calculated field, from what I have tried date() or now() cannot be used
Related
I have an attendance tracker in which I'm trying to account for each employee type per day.
I have a summary page (sheet1) in which I want the count of each type (A,B,C,D,E) based on the day in cell C2 whether or not they have an X on sheet2 for that day.
Using =COUNTIF(FILTER(Sheet2!$A$5:$GG$969,Sheet2!$A$5:$GG$5=$C$2),"X") I am able to get a total of "X" based on the date in cell C2.
However, I'm having trouble getting the formula to work counting each employee type.
=COUNTIFS(Sheet2!A5:AM31,A7,(FILTER(Sheet2!A5:AM31=C2)),"X")
This gives me an error "Array arguments to COUNTIFS are of different size."
I'm not sure how else to configure this. Below is a link to my sample sheet:
Appreciate any help!
https://docs.google.com/spreadsheets/d/1OdJTwbFsNcR1hO1qzMBGUY4iXcWgDwIAJmBAVE9cs0k/edit?usp=sharing
I think this would work, dragged down for the other groups.
=COUNTIFS(Sheet2!A$6:A$31,A7,FILTER(Sheet2!$6:$31,Sheet2!$5:$5=C$2),"X")
However, I would encourage you to look at this sample sheet (a copy of yours) where I've added a new tab called MK.Help, designed to be hidden, but used as a sort of helper tab to make all sorts of things you might like to do easier. Including the count you asked about.
It has one single formula in cell A2 where you can see what it does.
=ARRAYFORMULA(QUERY(SPLIT(FLATTEN(Sheet2!C5:5&"|"&Sheet2!A6:A31&"|"&Sheet2!B6:B31&"|"&Sheet2!C6:31),"|",0,0),"where Col3<>'' order by Col1"))
try:
={"", ""; QUERY(FILTER(Sheet2!A6:A31, FILTER(Sheet2!6:31, Sheet2!5:5=C2)="X"),
"select Col1,count(Col1) where Col1 is not null group by Col1 label count(Col1)''");
"Total", COUNTA(IFNA(FILTER(Sheet2!A6:A31, FILTER(Sheet2!6:31, Sheet2!5:5=C2)="X")))}
I'm looking for a way to set a condition requirement that a specific date field will be equal to today's date, or yesterday's.
How do I do it?
Add a new formula resource of type Date and name it yesterday (or whatever) and put that code in there.
{!$Flow.CurrentDate} - 1
Edit: I am not sure if you are doing something differently but here is a screenshot of a Get Records flow element filtering based on a formula value:
And to be perfectly clear, here is a screenshot of that formula definition:
I have a bank register on the left. I want a code on the right to tell me sum all the times the description "Rent" is paid in that month. I've tried index, sumproduct and sumif. I can't find the correct way to have it search by month, year and text.
It isn't clear what format your tables are in.
SUMIFS is the easiest solution but it will only work if the bank register uses the Excel date format. It gets a little complicated if those dates are formatted as text.
Building a SUMIFS formula begins with the SUM RANGE. This is a welcome change away from the backwards construction and wrongly named SUMIF (looks more like an IFSUM if you ask me)
=SUMIFS(SUM RANGE, CRITERIA 1 RANGE, CRITERIA 1, CRITERIA 2 RANGE, CRITERIA 2, CRITERIA 3 RANGE, CRITERIA 3...)
Using your example:
SUM RANGE, the 'Debit' column of the bank register (BankRegisterDebitRange)
CRITERIA 1 RANGE, the 'Description' column of the bank register (BankRegisterDescriptionRange)
Criteria 1, the string "Rent"
Criteria 2 Range, the 'Date' column of the bank register (BankRegisterDateRange)
Criteria 2, this formula string ">="&EOMONTH(RentTableDate,-1)+1
Criteria 3 Range, the 'Date' column of the bank register (BankRegisterDateRange)
Critera 3, this formula string "<="&EOMONTH(RentTableDate,0)
Putting it together:
=SUMIFS(BankRegisterDebitRange, BankRegisterDescriptionRange, "Rent", BankRegisterDateRange, "=>"&EOMONTH(RentTableDate, -1)+1, BankRegisterDateRange, "<="&EOMONTH(RentTableDate, 0))
If your data is fornatted as text then you need to decide if you want to use helper column or not or if you want a single formula. A helper column may be desirable if you want to use SUMIFS or perform additional analysis with simple formulas. A different array based formula may be desirable if you don't want a helper column, for example SUMPRODUCT or SUM.
There's already great answer showing how to use SUMPRODUCT so here is an example of how to build an array formula with SUM when your data is fornatted as text.
=SUM((BankRegisterDebitRange)*(BankRegisterDescriptionRange="Rent")*(DATEVALUE(BankRegisterDateRange)=>(EOMONTH(RentTableDate,-1)+1))*(DATEVALUE(BankRegisterDateRange)<=MONTH(RentTableDate,0)))
This is a true array formula and must be entered with Ctrl + Shift + Enter
I was surprised by some of my results during testing. Mainly how Excel was still treating text as dates in some cases but not others. For example, DATEVALUE was needed on the bank register side but that wasn't the situation with the rent table because EOMONTH worked just fine without it. I believe it is related to another odd behavior: when I create a text formatted cell in A1 and then enter a date, regardless if it is preceded by an apostrophe or not, then if I enter =A1+1 in any other cell, that cell becomes formatted as text and displays Excel's numerical value of the day after the date in A1. What I expected was a #Value! error. I suspect this is what keeps EOMONTH from bonking and the mysterious nature of arrays somehow preventing that behavior from carrying over to SUMIFS... but I really do not know why this is happening.
Suppose you have the following named ranges:
BankDate being the date column in your bank register table;
Desc being the description column in your bank register table;
Dr being the debit column in your bank register table.
If the look up date are text, you can use the following formula:
=SUMPRODUCT((Desc="Rent")*(TEXT(BankDate,"mmm yyyy")=G2)*Dr)
If the look up date are date, you can use the following formula:
=SUMPRODUCT((Desc="Rent")*(TEXT(BankDate,"mmm yyyy")=TEXT(G4,"mmm yyyy"))*Dr)
Change G2 or G4 in the above formulas to suit your actual case.
The logic is to use TEXT function to convert the BankDate into the same format as your look up date, and then use SUMPRODUCT function to return the rent by month.
Ps. using SUMPRODUCT may be an overkill, as SUMIFS suggested by #ProfoundlyOblivious is actually faster in excel calculation.
Ps2. as pointed out by #ProfoundlyOblivious, there is an interesting behavior in Excel in terms of treating text date as 'real' date in certain scenarios. Although it may not be relevant to the question of this post, I'd like to share some of my test results here for anyone interested:
I have SSRS report data where we will have two different thing in some of the cells, For example:
Old Values in SourceDB
FirstName LastName
Robin Son
BOB Alice
Updating the DB values:
FirstName LastName
Robin S
BOB A
After some update, we will have the changes and new & old values in Audit Table so the report will be created like this.
FirstName LastName
Robin was: Son now: S
BOB Was: Allice now: A
Is it possible to have the Was value in Red color and the now value in Green Color.
In worst case if it is not possible how to make the whole cell value into red.
Thanks for the suggestions or answers or even feedback's are appreciated.
If you can't change your Audit table per Ashiko's very sensible recommendation to hold the Was and Now values in seperate columns, you will need to parse out the relevant parts of your string value in your report.
One way you can do this is through placeholders that have expression based values. In your SSRS table, add 4 placeholders to a table that is based on your Audit dataset, with the following expressions as their Label and Value:
Was: - ="Was: "
Old Value - =replace(left(Fields!LastName.Value,instr(Fields!LastName.Value," Now:")-1),"Was: ","")
Now: - ="Now: "
New Value - =mid(Fields!LastName.Value,instrrev(Fields!LastName.Value,":")+2,99999)
You can then format the individual placeholder items as you would normal text, with some one colour and others another.
If you do this correctly, you should end up with something like this:
Design View:
Rendered:
Do be aware though, that if you do resort to splitting your string values in this manner, if that pattern you are searching for (eg: Now: in the old value or : in your new value) you will get undesirable results in your report.
If this is an entirely internal report for monitoring purposes, this is probably not an issue. If this will be customer facing however, I strongly recommend that you add additional columns to your Audit table for the Old and New value to allow you absolute control.
Did you try this?
Select the cell
Click F4 to open cell properties or right click the properties
In font tab , Select Color
4 Select Underneath Expression
5 Write as
=iif(Fields!ColumnName.Value = "WAS","Red","Green")
I have a date dimension and a fact table. I have two measures:
WorkOrdersCount:=
count(
FactWorkOrderLifeCycle[Clientsid]
)
and
WorkOrdersLastYearCount:=
CALCULATE(
count(FactWorkOrderLifeCycle[Clientsid]),
SAMEPERIODLASTYEAR(DimDate[FullDate])
)
WorkOrdersCount is simple and works fine. I thought WorkOrdersLastYearCount would be simple as well, but I now realize I don't understand SAMEPERIODLASTYEAR().
My date dimension has a DateSID column containing an integer representation of date as YYYYMMDD. It has two recordkeeping rows with SIDs of -1 and -2 for unknown and TBD dates. I'm only using the -1 row in this solution. The data is stored in a SQL Server table and the FullDate column is a "date" type. The actual value is 1900-01-01.
My fact, FactWorkOrderLifecycle, has a field called InvoicedDateSID that can have a null value which I replace with -1.
No errors are thrown in Visual Studio or when processing the olap, but upon referencing the column in a pivot table I get the following error:
ERROR - CALCULATION ABORTED: Calculation error in measure
'FactWorkOrderLifeCycle'[WorkOrdersLastYearCount]: An invalid numeric
representation of a date value was encountered.
Things I've tried (not all make sense):
changed SID values to positive integers
changed date value in dimdate to 9999-12-31 instead of 1900-01-01 when I saw that DAX dates might start at 1900-03-01
adding other dimensions to the pivot first to see if the formula calculates correctly at all.
I'm a DAX noob and I'm not sure how to troubleshoot this. Any help is appreciated!
Make sure you calendar table is indeed using a Date data type.
Remove any time component of your dates.
Make sure there are no gaps and no duplicates in your Calendar table.
Make sure you are using fields from your Calendar table on the pivot, and NOT date related fields from your data table.