I am trying to put together a Subtable on my report in Visual Studio 2008 with SSRS. The problem I am running into is using a function correctly and referencing a report item via my main report. On my report I have an expression that color codes, when a specific value is returned from the main query. In my Subtable, I want to count each instance of a specific value so for example:
Main Report
Supervisor Employee Ranking
Supervisor 1 Employee 1 Meets (Labeled Orange)
Supervisor 1 Employee 2 Outstanding (Labeled Yellow)
Supervisor 2 Employee 3 Meets
Supervisor 2 Employee 4 Meets
Subtable Outstanding Meets
Supervisor 1 1 1
Supervisor 2 0 2
I have tried using the following formulas
=count(Reportitems!Ranking.Value, "Meets", 0)
=count(Reportitems!Ranking.Value, "Orange", 0)
=count(Reportitems!Ranking.Value = "Meets")
=count(Reportitems!Ranking.Value = "Orange")
I have also changed =count to =countrows and =countdistinct
Can someone help? I am open to anything, I just want the report and Subtable to work correctly.
Once you've got a table grouped by Supervisor (and it looks like you do), you'll need to add a couple of columns with two conditional expressions:
Outstanding column:
=Sum(IIf(Fields!Ranking.Value = "Outstanding", 1, 0))
Meets column:
=Sum(IIf(Fields!Ranking.Value = "Meets", 1, 0))
These will count the occurrences of Outstanding and Meets for each Supervisor that is returned.
This assumes that Ranking is just column in your Dataset - you mention colour coding based on this, but we are only interested in the base value, not the colour.
Edit after comment
If Ranking is based off an expression, you can simply add this into the original expressions above, i.e. something like:
=Sum(IIf(<MyExpression> = "Outstanding", 1, 0))
It's a bit of a generic answer since I don't know what your specific example is, but you can certainly nest expressions in other expressions without issue.
For a more elegant solution, you should consider adding a Calculated Field to your dataset - this defines the expression once in the dataset, then you can use it like a normal field within the report itself. This way you would create a Calculated Field called Ranking in your dataset, then you can use expressions like the ones in the original answer referencing this new calculated Ranking field.
Related
I am writing an SSRS report in which I've a tablix that actually contain a subreport in one of its table cell. Now I want to understand to get this value as Sum on main report. For example, below is the student data:
Student Name | Total Subject | Obtained Marks (Sub Report)
XYZ | 6 | 35
ABC | 6 | 46
In above example, I am able to see the total marks of the first subject only. But I need to get the total form all 6 subjects from sub report. My tablix is already has Grouped by Student Name.
Below are the ways I tried to get it done:
Added another column in tablix and try to get the subreport as ReportItems! Subreport2, didn't work.
In the same column, I tried with Sum (Subreport2).
But since Subreport2 as report items are not accessible I'm not able to get it done.
UPDATE 1
I am using below expression to get sub-report value:
=ReportItems("Subreport2").value
The short answer is, no, you can't access fields from a subreport in the manner that you are attempting to. However, there is an easy way to get the values from that subreport that you may not have realized. The basic solution is to simply add another dataset to your report using the same query or stored procedure that is used in the subreport and getting the required data from that dataset. For example, you could then use a lookup function to match the data as needed. The lookup function requires four parameters detailed in the following expression.
= Lookup([SourceValue].Value, [DestinationValue].Value, [LookupValue].Value, "[DestinationDataset]")
The idea in your case would be to put your student name or ID field from the main report dataset in for source value, match that value in your subreport dataset for the destination value, get the value you need for lookup value, and the subreport dataset goes in parenthesis to indicate where to get the data from. So the following expression gives you an idea of what you need.
= Lookup(Fields!studentID.Value, Fields!studentIDSub.Value, Fields!ObtainedMarks.Value, "SubreportDataset")
Take a look at the documentation if you need any addition information.
I am trying to take the percentage of a count function so to create a MS BIDS report resembling this excel file:
Excel Close Rate Summary
The unique identifier for the opportunities is the field "opportunityid", so I am using COUNT(Fields!opportunityid.Value) to determine the number of cases in each stage. I want to write an expression that will return the percentage of cases in each stage per creation month. Which can be seen in the above excel screenshot.
This is my current MS BIDS report when i preview it
To be more specific, I want to have the percentage of "Active" and "New" opportunities in January to represent 67% and 33% respectively. 67% comes from 4/6. The 4 comes from the active opportunities out of the 6 opportunities created in January. Likewise, the 33% comes from the 2 new opportunities out of the 6 that were created in January.
There are more stage names than Active and New. Other options include New, Warm, Hot, Implementation, Active, Hibernate or Canceled. This is relevant to mention because I have tried to create an expression that counts based on the number of opportunities with a specific stage name, but have been unsuccessful.
Currently the expression I am using to calculate the percentage is:
=COUNT(Fields!new_rptstage.Value)/SUM(COUNT(Fields!opportunityid.Value),"GroupbyStageName")
Based on this expression, I am only able to get 1/1 or 100% for each of the stage names. I have tried a bunch of variations of the above expression by changing the scope, but have been unsuccessful in getting the desired results. Can someone explain how to correct this?
SAMPLE DATA:
In the sample data, I want the expression to be in the percentage column. The percentage should be the # of cases in a particular stage for the total cases that month. So looking at the above picture:
Active February 54 54/168 [have 54/168 display as a percentage]
Warm February 8 8/168
etc.
EDIT:
These are the expressions that may help show the underlying data in the chart.
The creation month expression is
=Fields!MonthCreated.Value & " " & year(Fields!createdon.Value)
The percent expression is listed above.
You don't want to use the COUNT() function. COUNT(*) returns a count of the number of rows that have a value. It doesn't return the actual value.
Since you've only showed a screen shot of your report, I don't know how your underlying data columns relate to it, but what you want to do for your Percent column expression is this:
This is psuedo code because I don't know your dataset field names:
CaseCount.Value / SUM(CaseCount.Value)
EDIT: Now that I better understand how your data relates to your report, I think the only change you need to make to your existing formula is casting it to a decimal type. It's probably rounding all fractions up to 1.
Try this for the expression in your percentage column:
=CDbl(COUNT(Fields!new_rptstage.Value))/CDbl(SUM(COUNT(Fields!opportunityid.Value),"GroupbyStageName"))
I have a following employee table value as below :
name | cost
john | 1000
john | -1000
john | 5000
when we add the cost column total will be 5000.
I need to print only the 3rd row in BIRT report, since the 1st and 2nd row get cancelled out each other.
I'm stuck at filtering the table for above scenario.
Couldn't you just solve this using SQL like
select name, sum(cost)
from employee
group by name
order by name
?
Or do you just want to exclude two rows if they have exactly the same cost, but with different signs? Note that this is actually something different, take for example the three rows [ john|1, john|2, john|-3 ]? In this case, a pure SQL solution can be achieved using the SQL analytic functions (at least if you are using Oracle).
Elaborate your question. Its not clear if these are columns or rows.
If These are columns:
Create a computed column in your dataset
In Expression builder of that column add/sub values using dataSetRow['col1'] and dataSetRow['col2']
Add only that computed column to your table.
If these are rows
Select rows you don't want to print
Go to properties tab
Find Visibility property and click on it
Check Hide Element option
The Problem
I'm building an SSRS report which requires regular group headings on certain rows. The data returned from the database query includes a column with a bit flag indicating which rows need to be treated as group subheadings.
Here's a snippet of the source data:
Note the IsGroupHeading column, where the flag is set to 1 on the first row ("0401").
I want to produce output which looks like this Excel mockup:
So every time the report encounters a row where IsGroupHeading equals 1, it generates a bold group heading row followed by a row with column headings.
What's Happening
I've tried creating a row group in SSRS with the expression =Fields!IsGroupHeading.Value = 1 but I get unexpected results: (1) Only the first group heading is treated specially, and (2) the group heading row is repeated underneath the heading. The result looks like this:
Notice that the "0401" row is repeated under the group heading. In addition, only the first group heading ever gets this special treatment. The report simply ignores subsequent group headings and renders them as normal data rows.
The Question
I've spent hours trying to get this right and this is the closest I've been able to get it and my googling on row groups turns up pages mostly about creating subtotals, so I'm throwing this one out to the community hoping some SSRS experts can help me with this.
I'm going to assume that you're doing this in SQL and that all tariff numbers start with the group header tariff number (in this case, 0401).
Let's say your SQL currently looks like this:
SELECT TariffNumber, RowDescription, TariffRate, IsGroupHeading
FROM Tariffs
What we want to do is join this table on itself to give the group TariffNumber and RowDescription columns on each row to enable us to group on it. We also want to exclude the GroupHeader Tariff from the Details rows. So we get something like this:
SELECT TariffGroup.TariffNumber AS GroupNumber, TariffGroup.RowDescription AS GroupDescription,
TariffDetail.TariffNumber, TariffDetail.RowDescription, TariffDetail.TariffRate
FROM Tariffs AS TariffDetail
INNER JOIN Tariffs AS TariffGroup ON TariffGroup.TariffNumber = Left(TariffDetail.TariffNumber, CharIndex(TariffDetail.TariffNumber, '.')-1) AND TariffDetail.IsGroupHeader = 0
Now you just need to group on GroupNumber and you're done.
The problem that I have is SQL Server Reporting Services does not like Sum(First()) notation. It will only allow either Sum() or First().
The Context
I am creating a reconciliation report. ie. what sock we had a the start of a period, what was ordered and what stock we had at the end.
Dataset returns something like
Type,Product,Customer,Stock at Start(SAS), Ordered Qty, Stock At End (SAE)
Export,1,1,100,5,90
Export,1,2,100,5,90
Domestic,2,1,200,10,150
Domestic,2,2,200,20,150
Domestic,2,3,200,30,150
I group by Type, then Product and list the customers that bought that product.
I want to display the total for SAS, Ordered Qty, and SAE but if I do a Sum on the SAS or SAE I get a value of 200 and 600 for Product 1 and 2 respectively when it should have been 100 and 200 respectively.
I thought that i could do a Sum(First()) But SSRS complains that I can not have an aggregate within an aggregate.
Ideally SSRS needs a Sum(Distinct())
Solutions So Far
1. Don't show the Stock at Start and Stock At End as part of the totals.
2. Write some code directly in the report to do the calc. tried this one - didn't work as I expected.
3. Write an assembly to do the calculation. (Have not tried this one)
Edit - Problem clarification
The problem stems from the fact that this is actually two reports merged into one (as I see it). A Production Report and a sales report.
The report tried to address these criteria
the market that we sold it to (export, domestic)
how much did we have in stock,
how much was produced,
how much was sold,
who did we sell it to,
how much do we have left over.
The complicating factor is the who did we sell it to. with out that, it would have been relativly easy. But including it means that the other top line figures (stock at start and stock at end) have nothing to do with the what is sold, other than the particular product.
I had a similar issue and ended up using ROW_NUMBER in my query to provide a integer for the row value and then using SUM(IIF(myRowNumber = 1, myValue, 0)).
I'll edit this when I get to work and provide more data, but thought this might be enough to get you started. I'm curious about Adolf's solution too.
Pooh! Where's my peg?!
Have you thought about using windowing/ranking functions in the SQL for this?
This allows you to aggregate data without losing detail
e.g. Imagine for a range of values, you want the Min and Max returning, but you also wish to return the initial data (no summary of data).
Group Value Min Max
A 3 2 9
A 7 2 9
A 9 2 9
A 2 2 9
B 5 5 7
B 7 5 7
C etc..
Syntax looks odd but its just
AggregateFunctionYouWant OVER (WhatYouWantItGroupedBy, WhatYouWantItOrderedBy) as AggVal
Windowing
Ranking
you're dataset is a little weird but i think i understand where you're going.
try making the dataset return in this order:
Type, Product, SAS, SAE, Customer, Ordered Qty
what i would do is create a report with a table control. i would set up the type, product, and customer as three separate groups. i would put the sas and sae data on the same group as the product, and the quantity on the customer group. this should resemble what i believe you are trying to go for. your sas and sae should be in a first()
Write a subquery.
Ideally SSRS needs a Sum(Distinct())
Re-write your query to do this correctly.
I suspect your problem is that you're written a query that gets you the wrong results, or you have poorly designed tables. Without knowing more about what you're trying to do, I can't tell you how to fix it, but it has a bad "smell".