A report I am creating in Excel involves several very similar pivot tables needing to be specifically filtered many times (i.e. a Year-to-Date table, a Quarter-to-Date table, etc, all needing to be filtered the exact same way before exported, then filtered again, then exported, etc)
So I looked into VBA as a way of accepting a few filter criteria, then filtering multiple tables that way, before looping.
However, I'm having a very tough time properly targeting PivotTables and specific fields, as it appears an integrated Value field is targeted and filtered via code differently than, say, a "filter' field I have attached to the top of the PivotTables, where they can accept no "begins with", "contains", etc, strings. They are just checkboxes, and one or multiple can be selected.
So it's one thing for me to tell it via VBA to select one item, and having it select all but one item. The latter requires the code to target every single possible value, but not the one that I want excluded.
My idea for this, then, is to create an array from every possible existing value in this filter field, then going through a loop where each value is added to my code as a value to check.
I have some code so far:
ActiveSheet.PivotTables("QTD_Pivot_By_Category").PivotFields( _
"[Range].[Address_1].[Address_1]").VisibleItemsList = Array( _
"[Range].[Address_1].&", "[Range].[Address_1].&[0]", "[Range].[Address_1].&[101]" _
, "[Range].[Address_1].&[INC]", "[Range].[Address_1].&[KRT]", _
"[Range].[Address_1].&[LTD]", "[Range].[Address_1].&[RPO]", _
"[Range].[Address_1].&[ INC]", "[Range].[Address_1].&[CORP]", _
"[Range].[Address_1].&[INC.]", "[Range].[Address_1].&[LTD.]", _
"[Range].[Address_1].&[LTEE]", "[Range].[Address_1].&[PAWS]", _
Now, if I just record this macro from actions in Excel, and do "select All", then de-select the one I don't want, it will error. It errors because it's selecting ~300 values, and while it's 'writing' this code, it errors when it hits the limit of "_" delimited breaks in one straight line of VBA code.
If my field is called "Address_1" as above, part of the range..."Range" (not sure where that's defined or why, but it works), can I get some help as to the most efficient way to define said ".VisibleItemList" as all POSSIBLE items in the list from a dynamic array rather than needing to be selected manually? This list will be different day-to-day so it can't just be a hardcoded flat list.
Ideally, also in a way that circumvents the max limit on "_" line breaks in a line of code in VBA for Excel.
If it's of any use for context, my table looks like this. See that checkbox drop-down? I want a snapshot of every updated value sitting in there to be put into an array and then iterated upon being added in a way similar to my example code:
Edit:
Since that filter field's values are being pulled from a local datasource, I decided to just grab those and make an array that way! So I'm starting my code this way:
Dim OGDataRange As Range, OGDataLastRow As Long
Dim ValueArray As Variant
OGDataLastRow = Worksheets("DATA QTD").Range("U2").End(xlDown).Row
Set OGDataRange = Worksheets("DATA QTD").Range("U2:U" & OGDataLastRow)
ValueArray = OGDataRange.Value
"ValueArray" is now my array. So I need help one-by-one pulling the values of this array, and adding them to my VisibleItemList as seen above.
Thank you so much for any assistance.
This might help you
Private Sub this()
Dim pf As PivotField
Dim pi As PivotItem
Dim strPVField As String
strPVField = "this"
Set pt = ActiveSheet.PivotTables("PivotTable1")
Set pf = pt.PivotFields(strPVField)
Application.ScreenUpdating = False
Application.DisplayAlerts = False
On Error Resume Next
pf.AutoSort xlManual, pf.SourceName
For Each pi In pf.PivotItems
pi.Visible = False
Next pi
pf.AutoSort xlAscending, pf.SourceName
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub
borrowed from
Deselect all items in a pivot table using vba
Related
it's 3:20 am and I'm about spent, so I'm tossing this up here in hopes someone can help me. I'm not sure this is a difficult problem, but I don't honestly know how to ask this clearly.
I made a User Form a couple of weeks ago with some help here to let users store information into a table. I'm now making a Search form to allow them to search the table (namely the full name column) and as there will be multiple entries with the same name, have it propagate a combo box so that the user can choose which entry they want to view. Depending on which entry they choose in the combobox will also propagate all the fields below it.
First, I think I've got the search function working correctly and building the array of ranges right. I had originally stored the array as strings and it populated my combo box perfectly, but then I had lost the range/address to propagate other data later. So I switched it back to an array of ranges and from there I'm having problems. Currently if I use the Combobox.additem I will of course only get a range from my array, but I can't do something like LookUpTable.Range(Array(i)).Value for my AddItem either. So, I'd like to be able to figure out how to propagate the combobox with the values in those stored ranges. I think once I learn how to do that, propagating the other fields afterwards will be pretty straightforward.
I hope this makes sense. Apologies, my brain is fried and I need some sleep.
EDIT:
The combobox will be propagated with all the duplicates as well as an identifier to easily separate them (in this case the date and person who did the evaluation) so that the user can choose which evaluation they would like to view. Right now it just shows the Full Name which is the stored range. I want to be able to essentially use the stored range to grab the entire row of values in another array that can then propagate all the fields for that report. I could make an array for every result at the time of searching, but this would be inefficient I think. Instead it should be created once the user chooses which report they want to view so it's limited to only making one array. I think I can maybe figure that out, but because it happens after they choose from the combobox, I'm unable to figure out to use that one range and pull two more columns of data with it. If I try using ,Offset with it I get an "Expected Object" error. If I try using my Table and the Array value for a range, I get a different error. I hope all this makes sense.
Public Sub Search_button_Click()
Dim NameColumn As Range
Dim NameLookUp As Range
Dim SearchResultsArray() As Variant
Dim SearchResultsCounter As Integer
Dim ResultsPropagate As Integer
Dim FirstResult As String
'Sets/Resets counter to 1 each time search button is pressed
SearchResultsCounter = 1
'Converts the text box values to strings and uppercases the first character and combines them into a full name value.
FirstLookUp = StrConv(StudentFirst_textbox.Value, vbProperCase)
LastLookUp = StrConv(StudentLast_textbox.Value, vbProperCase)
FullLookUp = FirstLookUp & " " & LastLookUp
'Sets NameColumn to the Full Name column in the table
Set NameColumn = LookUpTable.Range.Columns(3)
'Sets NameLookUp to the Full Name column in the table and searches for the FullLookUp string
Set NameLookUp = LookUpTable.Range.Columns(3).Find(What:=FullLookUp, LookIn:=xlValues, _
LookAt:=xlPart, SearchDirection:=xlNext, MatchCase:=False, SearchFormat:=False)
'Saves the first result to prevent infinit looping and readjusts the array to match results size.
If Not NameLookUp Is Nothing Then
FirstResult = NameLookUp.Address
ReDim Preserve SearchResultsArray(SearchResultsCounter)
SearchResultsArray(SearchResultsCounter) = NameLookUp
Do
ReDim Preserve SearchResultsArray(SearchResultsCounter)
SearchResultsArray(SearchResultsCounter) = NameLookUp
Set NameLookUp = NameColumn.FindNext(NameLookUp)
SearchResultsCounter = SearchResultsCounter + 1
Loop Until NameLookUp Is Nothing Or NameLookUp.Address = FirstResult
SearchResults_combobox.AddItem ("Choose a result to view.")
For ResultsPropagate = LBound(SearchResultsArray) To UBound(SearchResultsArray)
SearchResults_combobox.AddItem (SearchResultsArray(ResultsPropagate)) 'Here I want to use the range stored in the array and pull the value from the table.
Next ResultsPropagate
SearchResults_combobox.ListIndex = 0
Else
MsgBox "Sorry, no entries matched your search.", vbOKOnly
End If
End Sub
I am creating a large and complicated schedule, and I want one view which shows the schedule as a day-time grid, and another which allows one to look up a speaker by name from an alphabetical list. I have posted a simplified example here:
In the alphabetical list, the day and time should be populated by a function using MATCH. Just as an example, I manually typed what I would like to have happen for Jones.
I cannot get MATCH() to locate the speaker's name in the timetable correctly. There are no hidden characters: notice that in cell D15, Excel correctly recognizes that G2 and C7 are identical.
Here is what happens if I put various code in H2:
=MATCH(G2,$A$1:$D$9) results in #N/A
=MATCH(G2,$C$2:$C$9) results in #N/A
=MATCH(G2,$B$7:$D$7) results in 2 (correctly!)
=MATCH(G2,$A$7:$D$7) results in #N/A
What I would like is to put =MATCH(G2,$A$1:$D$9) into H2 and then fill cells down to H25, and have Excel indicate the column number of the day in which the adjacent name appears, then use INDIRECT or something to convert this number into the day of the week.
It may be that including column A in the search array causes problems because of the different data types. As an experiment, I made the first column into TEXT, and in this case =MATCH(G2,$A$7:$D$7) incorrectly returns 1!
And even so, I cannot understand why $B$7:$D$7 works but neither $C$2:$C$9 nor $B$7:$D$8 will.
Any workarounds or alternative strategies would be greatly appreciated, thanks.
To do this you need to add in some other logic to find the correct column and row. This AGGREGATE() Function does the job.
For Day use:
=INDEX($A$1:$D$1,AGGREGATE(15,6,COLUMN($A$2:$D$9)/(($A$2:$D$9=G2)),1))
For Hour:
=INDEX($A$1:$A$9,AGGREGATE(15,6,ROW($B$1:$D$9)/(($B$1:$D$9=G2)),1))
The AGGREGATE() Function was introduced in Excel 2010.
For other Versions:
Pre 2010, they will need to be Array Formulas:
Day:
=INDEX($A$1:$D$1,MIN(IF($A$2:$D$9=G2,COLUMN($A$2:$D$9))))
Hour:
=INDEX($A$1:$A$9,MIN(IF($B$1:$D$9=G2,ROW($B$1:$D$9))))
Being an Array Formula it must be confirmed with Ctrl-Shift-Enter when exiting Edit mode. When done correctly Excel will automatically put {} around the formula to denote an array formula.
Newest Office 360 or online:
Day:
=INDEX($A$1:$D$1,MINIFS(COLUMN($A$2:$D$9),$A$2:$D$9,G2))
Hour:
=INDEX($A$1:$A$9,MINIFS(ROW($B$1:$D$9),$B$1:$D$9,G2))
As to the reason MATCH will not work in this case:
MATCH() only works with a single row or column and not a multiple column/row range. It is set up to return a number equal to the order place found and therefore must be a 1 dimensional array.
The most efficient way to do this given your dataset is to use three MATCH queries - one for each column.
For the Day, that looks like this:
=IF(ISERROR(MATCH(G2,$B$2:$B$10,0)),"",$B$1)&IF(ISERROR(MATCH(G2,$C$2:$C$10,0)),"",$C$1)&IF(ISERROR(MATCH(G2,$D$2:$D$10,0)),"",$D$1)
For the Time, that looks like this:
=INDEX($A$2:$A$10,IFERROR(MATCH(G2,$B$2:$B$10,0),0) + IFERROR(MATCH(G2,$C$2:$C$10,0),0) + IFERROR(MATCH(G2,$D$2:$D$10,0),0))
...but truth be told, on small datasets such as this one, you won't notice any performance difference on this approach vs Scott's AGGREGATE approach. On large datasets (thousands of rows) you probably will.
Note that another reason your initial approach failed is that you did not specify the 3rd argument of MATCH, and so Excel used the default value that assumes your list data is sorted alphabetically. You almost never want to omit that argument, and you almost always want to use FALSE (or Zero, which means FALSE to Excel)
Alternative solution with vba & listobjects (you need to give the two tables the names as appear in the code below)
sheet screenshot
Public Sub makeAppointmentList()
Dim aSheet As Worksheet
Set aSheet = ThisWorkbook.Worksheets("sheet1")
Dim aSchedule As ListObject
Set aSchedule = aSheet.ListObjects("schedule")
Dim anAppointmentList As ListObject
Set anAppointmentList = aSheet.ListObjects("appointmentList")
On Error Resume Next
anAppointmentList.DataBodyRange.Delete
On Error GoTo 0
Dim c As ListColumn
Dim r As ListRow
Dim newRow As ListRow
For Each c In aSchedule.ListColumns
For Each r In aSchedule.ListRows
If c.Index > 1 And Intersect(c.Range, r.Range) <> "" Then
Set newRow = anAppointmentList.ListRows.Add
Intersect(newRow.Range, anAppointmentList.ListColumns("Name").Range).Value = Intersect(c.Range, r.Range)
Intersect(newRow.Range, anAppointmentList.ListColumns("Day").Range).Value = Intersect(c.Range, aSchedule.HeaderRowRange)
Intersect(newRow.Range, anAppointmentList.ListColumns("Time").Range).Value = Intersect(aSchedule.ListColumns(1).Range, r.Range)
End If
Next r
Next c
anAppointmentList.Sort.SortFields.Clear
anAppointmentList.Sort.SortFields.Add Key:=Intersect(anAppointmentList.HeaderRowRange, _
anAppointmentList.ListColumns("Name").Range)
anAppointmentList.Sort.SortFields.Add Key:=Intersect(anAppointmentList.HeaderRowRange, _
anAppointmentList.ListColumns("Day").Range), _
CustomOrder:="Mon,Tue,Wed,Thu,Fri,Sat,Sun"
anAppointmentList.Sort.SortFields.Add Key:=Intersect(anAppointmentList.HeaderRowRange, _
anAppointmentList.ListColumns("Time").Range)
anAppointmentList.Sort.Apply
Dim s As SortField
End Sub
I realize this must be a really basic question but I can't seem to get this right. This last month of trying to learn VBA always sees me stuck on problems relating to this. I have searched for the answer but still struggle. Some help would be appreciated!
So, what I want to do is to select and manipulate ranges based on their numeric order, like row1,col1 to row 15,col7. Instead of "A1:G15".
For instance, the following code should format the copy of a pivot table:
Sub layout()
Dim searchterm As String: searchterm = "Grand Total"
rad = RowIndexer(searchterm) 'finds location of last row
kolumn = ColIndexer(searchterm) 'finds location of last column
ActiveSheet.Range(Cells(15, 1), Cells(rad, kolumn)).Style = "SAPBEXfilterItem"
End Sub
I have also tried converting the range to "A1"-style, to no avail:
Start = Cells(counter, 1).Address
Finish = Cells(counter, kolumn).Address
Range("Start:Stop").Style = "SAPBEXfilterItem"
This question is very generic though so don't focus too much on the actual application. Just tell me how to work with ranges when you usually have just indices :)
In both cases I'm only able to select the first column and not the entire range. I heard someone mention that VBA is not "matrix based" and a lot of code I look at seems to overuse loops. Is the problem actually that you can only manipulate one one-dimensional array at a time? That would be really annoying...
You can indeed select ranges by using Range and using Cells(row, column). The correct usage is as follows, to select A1:G15
Dim wS as Worksheet
Set wS = ActiveSheet
Range(wS.cells(1,1), wS.cells(15,7)).select
Note that I did specify which sheet I am using INSIDE the Range method and applied to the cells object. That's the proper way to do it.
I have a problem with my VBA code in an excel spreadsheet containing orders. Each row contains a customer number, which I use to look up the customer email address, contained in a different sheet in the workbook.
The vlookup code works fine for a single cell, but the problem is when I try to loop through all of the rows of the spreadsheet. The Excel formula for a single cell is, e.g.,
=VLOOKUP(B2,Customers!A2:D1000,4,FALSE)
The VBA code generated for this is:
Range("M2").Select
ActiveCell.FormulaR1C1 = _
"=VLOOKUP(RC[-11],Customers!RC[-12]:R[999]C[-9],4,FALSE)"
Incorporating this into a loop, after selecting the starting cell, I have the following:
Cells(2, 13).Select
Do
ActiveCell.FormulaR1C1 = "=VLOOKUP(RC[-11],Customers!RC[-12]:R[999]C[-9],4,FALSE)"
ActiveCell.Offset(1, 0).Select
Loop Until IsEmpty(ActiveCell.Offset(0, -10))
The problem is that I want the "table array" to be fixed, not relative to the cell whose value is being looked up. But I absolutely can't figure out how to do it. If I change the code as follows, I get a run-time error:
ActiveCell.FormulaR1C1 = _
"=VLOOKUP(RC[-11],Customers!A2:D1000,4,FALSE)"
I have tried quoting, unquoting, setting a range variable, using the range variable with .address... can someone please help?
Thank you so much.
I'm pretty sure the brackets in your R1C1 formula indicate that you are specifying a relative range (especially with the negatives in them). If you want to specify an absolute range, you need to specify the R1C1 cells without brackets; e.g. R2C2:R4C4.
As a simple example:
Sub test()
Sheet1.Range("C5").FormulaR1C1 = "=VLOOKUP(1,R1C1:R3C3,2,FALSE)"
End Sub
Running this gives you an absolute "A1"-style formula in cell C5.
I think your problem might be:
Customers!RC[-12]:R[999]C[-9]
Because it is a relative range. You have to explicitly specify where your data table is; e.g. Customers!RC12:R999C9 (you need to figure out where it is on your sheet).
An easy way of figuring this out is highlighting your data table on your worksheet, then switch to the Visual Basic Editor and manually run this (put your cursor inside of the Sub, and press the 'Play' button or go to Run->Run).
Sub test2()
Dim r As Range
Set r = Application.Selection
InputBox "your r1c1 range:", , r.Address(True, True, xlR1C1)
End Sub
I am copying a record from one table to another in Access 2007. I iterate through each field in the current record and copy that value to the new table. It works fine until I get to my lookup column field that allows multiple values. The name of the lookup column is "Favorite Sports" and the user can select multiple values from a dropdown list.
I believe the values of a multivalued field are stored in an array but I cannot access the values in VBA code! I've tried myRecordset.Fields("myFieldName").Value(index) but it didn't work. I don't understand how Access stores multiple values in one field.
I saw something about ItemsSelected on another forum but I don't know what Object is associated with that method.
Thanks for any help!
I would recommend against using multivalue fields for precisely the reason you're running into, because it's extremely complex to refer to the data stored in this simple-to-use UI element (and it's for UI that it's made available, even though it's created in the table design).
From your mention of "ItemsSelected," you seem to be assuming that you access the data in a multivalue field the same way you would in a multiselect listbox on a form. This is not correct. Instead, you have to work with it via a DAO recordset. The documentation for working with multivalue fiels explains how to do it in code, something like this:
Dim rsMyField As DAO.Recordset
Set rsMyField = Me.Recordset("MyField").Value
rsChild.MoveFirst
Do Until rsChild.EOF
Debug.Print rsChild!Value.Value
rsChild.MoveNext
Loop
rsChild.Close
Set rsChild = Nothing
Now, given that you can usually access the properties of a recordset object through its default collections, you'd expect that Me.Recordset("MyField").Value would be returning a recordset object that is navigable through the default collection of a recordset, which is the fields collection. You'd think you could do this:
Me.Recordset("MyField").Value!Value.Value
This should work because the recordset returned is a one-column recordset with the column name "Value" and you'd be asking for the value of that column.
There are two problems with this:
it doesn't actually work. This means that Me.Recordset("MyField").Value is not reallly a full-fledged recordset object the way, say, CurrentDB.OpenRecordset("MyTable") would be. This is demonstrable by trying to return the Recordcount of this recordset:
Me.Recordset("MyField").Value.Recordcount
That causes an error, so that means that what's being returned is not really a standard recordset object.
even if it did work, you'd have no way to navigate the collection of records -- all you'd ever be able to get would be the data from the first selected value in your multivalued field. This is because there is no way in this shortcut one-line form to navigate to a particular record in any recordset that you're referring to in that fashion. A recordset is not like a listbox where you can access both rows and columns, with .ItemData(0).Column(1), which would return the 2nd column of the first row of the listbox.
So, the only way to do this is via navigating the child DAO recordset, as in the code sample above (modelled on that in the cited MSDN article).
Now, you could easily write a wrapper function to deal with this. Something like this seems to work:
Public Function ReturnMVByIndex(ctl As Control, intIndex As Integer) As Variant
Dim rsValues As DAO.Recordset
Dim lngCount As Long
Dim intRecord As Integer
Set rsValues = ctl.Parent.Recordset(ctl.ControlSource).Value
rsValues.MoveLast
lngCount = rsValues.RecordCount
If intIndex > lngCount - 1 Then
MsgBox "The requested index exceeds the number of selected values."
GoTo exitRoutine
End If
rsValues.MoveFirst
Do Until rsValues.EOF
If intRecord = intIndex Then
ReturnMVByIndex = rsValues(0).Value
Exit Do
End If
intRecord = intRecord + 1
rsValues.MoveNext
Loop
exitRoutine:
rsValues.Close
Set rsValues = Nothing
Exit Function
End Function
Using that model, you could also write code to concatenate the values into a list, or return the count of values (so you could call that first in order to avoid the error message when your index exceeded the number of values).
As cool as all of this is, and as nice as the UI that's presented happens to be (it would be really nice if they'd added selection checkboxes as a type for a multiselect listbox), I'd still recommend against using it precisely because it's so much trouble to work with. This just takes the problem of the standard lookup field (see The Evils of Lookup Fields in Tables) and makes things even worse. Requiring DAO code to get values out of these fields is a pretty severe hurdle to overcome with a UI element that is supposed to make things easier for power users, seems to me.
For a quick and dirty way of getting the values out of a multivalued ('complex data') column, you can use an ADO Connection with the Jet OLEDB:Support Complex Data connection property set to False e.g. the connection string should look something like this:
Provider=Microsoft.ACE.OLEDB.12.0;
Data Source=C:\dbs\TestANSI92.accdb;
Jet OLEDB:Engine Type=6;
Jet OLEDB:Support Complex Data=False
The multivaled type column will now be of type MEMO (adLongVarWChar) with each value separated by a semicolon ; character.
But that's only half the problem. How to get data into a multivalued column?
The Access Team seem to have neglected to enhance the Access Database Engine SQL syntax to accommodate multivalued types. The 'semicolon delimiter' trick doesn't work in reverse e.g.
INSERT INTO TestComplexData (ID, weekday_names_multivalued)
VALUES (5, 'Tue;Thu;Sat');
fails with the error, "Cannot perform this operation", ditto when trying to update via ADO recordset :(